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Annex AForms of Address, Salutation and Complimentary CloseGeneralA. Forms of address, salutation and complimentary close are determined by social and official customs. B. The envelope addresses of letters and other communications are more complete than the addresses in the body of the communications to facilitate delivery. C. There are many optional variations in forms of address, especially in the salutation and complimentary close. Philippine FormsTitles of AddressA. In addressing distinguished Filipinos and people of other nationalities the proper form of address must be ascertained and the correct title should be used. B. A spouse does not share her/his spouse's official title and is to be addressed as Mr. or Mrs. (name). Forms of Address, Salutation and Complimentary Close Used in Addressing Government Officials of the Philippines in Their Order of PresenceThe PresidentAddress:The President Salutation:His Excellency (very formal; official) Complimentary Close:Respectfully, (formal; official) Prime MinisterAddress:The Prime Minister Salutation:His Excellency (very formal; official) Complimentary Close:Respectfully, (formal; official) Former President of the PhilippinesAddress:The Honorable Salutation:Dear Mr. de la Cruz Complimentary Close:Respectfully, or Respectfully yours, Speaker of the Batasang PambasaAddress:The Honorable Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Chief Justice of the Supreme CourtAddress:The Honorable Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Minister for Foreign AffairsAddress:The Honorable Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Used by foreign missions:Address:The Honorable Salutation:Excellency: (formal) Complimentary Close:Accept, Excellency, the (renewed) assurances
of my most distinguished consideration. (formal diplomatic usage)
Members of the Cabinet who are Heads of Ministries
Address:The Honorable Salutation:Sir:/Madam: (formal) Complimentary Close:Very truly yours, (formal) Officials with Cabinet Rank of Minister
Address:The Honorable Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Members of the Interim Batasang PambasaAddress:The Honorable Associate Justices of the Supreme CourtAddress:The Honorable Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Chairmen of the Civil Service Commission, Commission on Audit and Commission on ElectionsAddress:The Honorable Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Presiding Justice and Associate Justices of the Court of AppealsAddress:The Honorable Salutation:Sir: (formal) Ambassador of the PhilippinesAddress:The Honorable Address (at post):The Honorable Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Deputy Ministers of other MinistriesAddress:The Honorable Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Principal Officers with the Rank of Ambassador of the Ministry of Foreign AffairsAddress:The Honorable Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Commissioners of the Civil Service Commission, Commission on Audit, and the Commission on ElectionsAddress:The Honorable Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Governor of the Central BankAddress:The Honorable Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Envoys Extraordinary and Ministers Plenipotentiary of the PhilippinesAddress:The Honorable Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Principal Officers with the Rank of Counselor of the Ministry of Foreign AffairsIf the officer is the head of an office or division, he is addressed as "The Honorable"; Address:The Honorable Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Mayor of Manila, President of the University of the Philippines, Chief of Staff, Commissioners and Officials with the Rank of Deputy MinisterMayor of ManilaAddress:His Honor President of the University of the PhilippinesAddress:Mr. Juan de la Cruz Chief of StaffAddress:(AFP Rank) de la Cruz Address:The Honorable Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Provincial GovernorsAddress:The Honorable Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Mayors of Chartered CitiesA mayor of an unchantered city is addressed as "The Mayour". Address:The Honorable Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Vice Chiefs of Staff and Heads of Major AFP Command with the Rank of Major GeneralAddress:Major General (other higher rank) de la Cruz Salutation:Sir: or Dear Major General de la Cruz: (formal; official) Complimentary Close:Very truly yours, (formal) Officers of the Armed Forces of the Philippines with the Rank of Major General or Rear AdmiralAddress:Major General/Rear Admiral de la Cruz Salutation:Sir: or Dear General/Admiral de la Cruz: (formal; official) Complimentary Close:Very truly yours, (formal) Judges of the Courts of First InstanceAddress:The Honorable Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Officers of the Armed Forces of the Philippines with the Rank of Brigadier General or CommodoreAddress:Brigadier General/Commodore (appropriate rank title) de la Cruz Salutation:Sir: or Dear General/Commodore de la Cruz: (formal; official) Complimentary Close:Very truly yours, (formal) Directors of Bureaus and Chiefs of OfficesAddress:Mr. Juan de la Cruz Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Presidents, Chairmen, and Managers of Government CorporationsAddress:Mr. Juan de la Cruz Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) Officers of the Armed Forces of the Philippines with the Rank of Colonel or Lieutenant ColonelAddress:Colonel/Lieutenant Colonel de la Cruz Salutation:Sir: or Dear Colonel de la Cruz: (formal; official) Complimentary Close:Very truly yours, (formal) Officers of the Armed Forces of the Philippines with the Rank of Major or CaptainAddress:Major/Captain de la Cruz Salutation:Sir: or Dear Major/Captain de la Cruz: (formal; official) Complimentary Close:Very truly yours, (formal) Forms of Address, Salutation and Complimentary Close Used in Addressing Foreign Government Officials in the PhilippinesForeign Ambassadors Extraordinary and PlenipotentiaryAddress:His Excellency Salutation:Excellency: (formal) Complimentary Close:Accept, Excellency, the (renewed) assurances of my highest consideration. (formal) Foreign Charge d'Affaires (de misi or ad interim)Address:Mr. (full name) Salutation:Sir: (formal) Complimentary Close:Accept, Sir, the (renewed) assurances of my high consideration. (formal) Charge d'Affaires ad interim with Rank of MinisterAddress:The Honorable Salutation:Sir: (formal) Complimentary Close:Accept, Sir, the (renewed) assurances of my high consideration. (formal) Consul General, Consul, or Vice ConsulAddress:Mr. (full name) Salutation:Sir: (formal) Complimentary Close:Very truly yours, (formal) |